HOW IT WORKS
From Zero Data To EU IS-Ready Dossier
Three phases, ten to fourteen weeks, one system that works with any buyer platform.
Phase A
Gap Assessment
2–3 weeks
Includes: HS code classification of your EU-bound products (S1), initial supplier map (S2).
Deliverable: Gap Report + EUDR Readiness Score.
The right first step even if you're not ready to commit further.
Phase B
Data Collection
6–8 weeks
Includes: Full supplier onboarding, GPS/GeoJSON geolocation per forest plot (S3), legal documentation checklist (S4), satellite deforestation verification coordination (S5).
Deliverable: Complete, verified supply chain data package.
Phase C
Due Diligence System
2–3 weeks
Includes: Risk classification under Art. 10–11 (S6), final EU IS-ready dossier (S7).
Deliverable: A dossier your EU buyer can submit directly, plus a 5-year retention archive.
THE 7 DATA LAYERS
Everything an EU IS-ready dossier needs, in plain language.
| Layer | Name | What it means in practice | Phase |
|---|---|---|---|
| S1 | Product & Commodity Identification | List of every EU-bound product with its correct HS/CN code under Annex I. A wrong HS classification is the #1 cause of DDS rejection. | Phase A |
| S2 | Supplier Map | Tier 1 (wood distributor) → Tier 2 (sawmill) → forest/plantation. At scale — 50 suppliers × 20 plots — this is 1,000+ data points, too much for a spreadsheet. | Phase A → B |
| S3 | Geolocation Data | GPS coordinates in GeoJSON format for every forest plot. Plots larger than 4 hectares require a closed polygon, not just a point. Vietnam's low-risk classification simplifies your buyer's risk assessment — it does not remove this requirement. | Phase B |
| S4 | Legal Documentation | Forest harvesting permits, land use rights (Sổ đỏ), bill of lading. FSC/PEFC counts as supporting evidence, not a substitute. | Phase B |
| S5 | Deforestation Verification | Satellite analysis confirming no deforestation after 31 December 2020, cross-checked against Global Forest Watch. Coordinated with a dedicated satellite partner. | Phase B |
| S6 | Risk Assessment (Art. 10–11) | Deforestation, legality, and supply chain transparency risk combined into a final classification: "negligible risk." | Phase C |
| S7 | DDS-Ready Dossier | The submission-ready package for your EU importer, structured for the EU Information System, retained for 5 years. | Phase C |
QUICK FAQ
Common questions about the process.
No. Your EU importer is the legal "declarant" — they submit the Due Diligence Statement and face sanctions of up to 4% of their EU turnover for non-compliance. Your risk is different: if you can't supply the required data, your buyer sources from a factory that can.
Not entirely. FSC and PEFC support your legality claims but don't include the GPS geolocation data (Article 9) EUDR requires for every forest plot in your supply chain. Around 70% of certified Vietnamese factories assessed so far still lack this specific data point.
Yes. The EUDR Data Package is platform-agnostic — we structure your data so it can feed Qarma, eudr.vfcs.vn, the EU Information System directly, or whatever system your buyer requires.
That's expected, and it's exactly what Phase B (Data Collection) is built to solve — supplier onboarding and GPS/GeoJSON geolocation, plot by plot.
The legal deadline for small EU buyers is 30 June 2027, later than the 30 December 2026 deadline for large and medium buyers. But buyer pressure often arrives well before the legal deadline — EU buyers of every size are already asking.